Dear Valued Partner,

Thank you for your continued support and participation as an exhibitor at PDC Summit 2026 taking place March 8-11, 2026, in Houston, TX. As you begin preparing for the event please review the important information below to assist with your planning.

Now Live

• Exhibitor Registration & Housing*
• Order the mobile app version of the Lead retrieval license in the Exhibitor Registration Portal

*Exhibitors must be registered in order to book hotel rooms

November 2025

• Exhibitor Service Manual will be distributed to all exhibitors

EXHIBITOR RESOURCE PAGE
Bookmark the Exhibitor Resource Page for a full list of important Dates & Deadlines and to stay up to date on the most current exhibitor information, especially the Exhibitor Rules & Regulations:

Exhibitor Resource Page

Exhibitor Rules & Regulation

MOVE-IN

Saturday, March 7        8:00 AM – 4:30 PM

Sunday, March 8           8:00 AM – 4:30 PM

Monday, March 9*         7:00 AM – 9:00 AM

*All exhibits must be fully operational by 9:00 a.m. on Monday, March 9.

EXHIBIT HALL OPEN

Monday, March 9           9:30 AM - 2:00 PM

                                       4:30 PM - 6:00 PM
Tuesday, March 10         9:30 AM - 2:00 PM

MOVE-OUT

Tuesday, March 10          2:00 PM – 8:00 PM

Wednesday, March 11     8:00 AM – 12:00 PM*

* All carriers must check in by 10:00 AM on Wednesday, March 11.

Exhibitors are provided (3) complimentary Exhibit Hall badges and (1) complimentary Full Conference badge for the first 100 sq. ft. of exhibit space purchased. Exhibitors are provided (4) additional complimentary Exhibit Hall badges and 1 complimentary Full Conference badge for every additional 100 sq. ft. of exhibit space purchased. Additional Exhibit Hall badges are $210 each and Full Conference badges are $825 each. Please note: 

• Both badge types allow your employees to enter the exhibit hall for Exhibitor Move-In, Show Hours and Exhibitor Move-Out.
• These badges are for your company employees only. They may not be given or transferred to other conference attendees. 
• Badges must be worn at all times in the exhibit hall and are required for access to the exhibit hall.
• Exhibitor badge types allow access to PDC Summit 2026, beginning March 8 at 8:00 AM.
• Lunch Tickets are available for all exhibitors to purchase for $45 until January 30.
• Exhibit Hall badges do NOT allow access to Lunch and Learns that are sponsored by other exhibitors.

Exhibitor registration information for name badges was sent out by the ASHE Registration team, ASHEeducation@aha.org with the subject line "Welcome to PDC Summit 2026 Exhibitor Registration and Portal Management." This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ASHEeducation@aha.org.

Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses. 

A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of January 30, or until all rooms in the group block have been reserved, whichever occurs first.

You must first complete exhibitor registration for the conference to reserve housing for the conference. The link to book your accommodation will only be included in your registration confirmation. If you have not received your confirmation, please contact ASHEeducation@aha.org.

LOCATION & HEADQUARTER HOTELS

Convention Center

George R. Brown Convention Center

Headquarter Hotel

Hilton Americas Houston

Overflow Hotels

Marriott Marquis Houston

Your payment is due within 30 days of receipt of your invoice per the ASHE Exhibitor Rules and Regulations, Section 4. Please connect with Kris King at krking@smithbucklin.com today for additional details on extended payment terms if necessary. The Primary Contact/Billing Contact listed on your contract will be sent an invoice from ASHE’s invoicing & collection team in the coming weeks with the subject line “Your ASHE invoice is ready.” If you have any questions regarding your invoice, or remittance instructions, please reach out to Samiya Jones at sjones@smithbucklin.com.

Are you looking to expand your presence and further engage with PDC Summit 2026 Attendees? Optimize your impact and build an onsite presence by securing sponsorships. PDC Summit 2026 Sponsorship options including speaking sessions, increased branding, and year-round advertising opportunities.

Customize your engagement today by submitting a Sponsorship Contract or contacting the PDC Summit 2026 Sales Team.

Sponsorship Page

Sponsorship Contract

If you have any questions, please do not hesitate to contact us at ASHE@smithbucklin.com. Thank you for your support of PDC Summit 2026!

Best Regards, 
PDC Summit Show Management