Exhibitor Newsletter #2
Dear Valued Partner,
Thank you again for your support and participation as an exhibitor at the 2025 Health Care Facilities Innovation Conference taking place July 27-30, 2025, in Columbus, OH. Please take note of the following deadlines and important exhibiting information to assist you with your planning.
UPCOMING IMPORTANT DATES & DEADLINES
NOW LIVE
Exhibitor Registration & Housing*
- *Exhibitors must be registered in order to book hotel rooms
Lead retrieval licenses are available for purchase in Exhibitor Registration Portal
Exhibitor Service Manual distributed to all exhibitors
Exhibitor Lunch Tickets available for purchase*
MAY 2025
Wednesday, May 28
Payment Deadline (regardless of contract submission date)
Friday, May 30
Floor plans with dimensions due to ASHE Show Management for any exhibitor occupying an Island, Split Island, Peninsula, or Modified Peninsula
Exhibitor Drawings/Raffles due to ASHE Show Management for approval
Exhibitor Certificate of Insurance (COI) due to ASHE Show Management
JUNE 2025
Thursday, June 12
Last Day to Purchase Lunch Tickets
Sunday, June 15
Discounted Hotel Cut-Off (given there is still availability)
Monday, June 30
Exhibitor Appointed Contractor (EAC) notification due to The Expo Group
The Expo Group advanced discount deadline for most show services
EXHIBITOR RESOURCE PAGE
Bookmark the Exhibitor Resource Page for a full list of important Dates & Deadlines and to stay up to date on the most current exhibitor information, especially the Exhibitor Rules & Regulations:
Exhibitor Resource Page
Exhibitor Rules & Regulation
BOOTH PAYMENT REMINDER
All booth payments are due upon receipt of your invoice per the ASHE Exhibitor Rules and Regulations, Section 4. Please connect with Kris King at krking@smithbucklin.com today for additional details on extended payment terms if necessary. The Primary Contact/Billing Contact listed on your contract will be sent an invoice from ASHE’s invoicing & collection team in the coming weeks with the subject line “Your ASHE invoice is ready.” If you have any questions regarding your invoice, or remittance instructions, please reach out to Nancy Villa at nvilla@smithbucklin.com .
EXHIBITOR SERVICE MANUAL
The Exhibitor Services Manual is live! The Expo Group is the general service contractor and the exclusive provider of these services for the 2025 Health Care Facilities Innovation Conference. If you have not already, you (as the primary contact) will receive an email from The Expo Group, with the subject line "Time to Plan for the 2025 ASHE Health Care Facilities Innovation Conference!" This email includes a link to access the Online Service Center. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com.
The online Exhibitor Services Manual, including important show information and order forms can be accessed by following these steps:
- Visit the Online Service Center by clicking here.
- To place your order online through cyber services, login to your account using the Show ID and Password provided to you by The Expo Group in your welcome email.
- Select 'Start Shopping' to begin your order.
- If you have any questions regarding your booth furnishings or service orders, please contact ExhibitorService@theexpogroup.com
Please Note: Carpeting is mandatory for all booths. If carpeting is not installed in your booth by July 27, 4:30 p.m., carpeting will be forced at exhibitor’s expense.
Access the Exhibitor Service Manual
EXHIBITOR BOOTH PERSONNEL REGISTRATION
Each Exhibitor is provided (1) complimentary Exhibitor Full Conference badge. Exhibitor Full Conference badges allow access to the exhibit hall for set-up, exhibit hours and dismantle, plus all ASHE educational sessions and the Welcome Reception on Sunday, July 27, 2025. In addition, Exhibitors are provided (3) complimentary Exhibitor Exhibit Hall Only badges per 10’ x 10’ (100 sq. ft.) of exhibit space purchased. Exhibitor Exhibit Hall Only badges allow access to the exhibit hall for set-up, exhibit hours and dismantling only. Additional Exhibitor Full Conference Badges can be added on for $925 and additional Exhibitor Exhibit Hall Only for $300. Please note:
- Both badge types allow your employees to enter the exhibit hall for Exhibitor Move-In, Show Hours and Exhibitor Move-Out.
- These badges are for your company employees only. They may not be given or transferred to other conference attendees.
- Badges must be worn at all times in the exhibit hall and are required for access to the exhibit hall.
- Exhibitor badge types allow access to the 2025 Health Care Facilities Innovation Conference, beginning July 26 at 8:00 a.m.
- Exhibit Hall badges do NOT allow access to Lunch and Learns that are sponsored by other exhibitors.
Exhibitor registration information for name badges was sent out by the ASHE Registration team, ASHEeducation@aha.org with the subject line " Welcome to 2025 Health Care Facilities Innovation Conference Exhibitor Registration and Portal Management.” This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ASHEeducation@aha.org.
HOTEL RESERVATIONS
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of June 15, or until all rooms in the group block have been reserved, whichever occurs first.
You must first complete exhibitor registration for the conference to reserve housing for the conference. The link to book your accommodation will only be included in your registration confirmation. If you have not received your confirmation, please contact ASHEeducation@aha.org.
EXHIBITOR HOURS
MOVE-IN
Saturday, July 26 8:00 a.m. – 4:30 p.m.
Sunday, July 27 8:00 a.m. – 4:30 p.m.
Monday, July 28* 7:00 a.m. – 8:45 a.m.
*All exhibits must be fully operational by 8:45 a.m. on Monday, July 28.
EXHIBIT HALL OPEN
Monday, July 28 9:45 a.m. - 2:00 p.m.
*5:00 p.m. - 6:30 p.m.
*All exhibitors are invited to the Reception in the Exhibit Hall.
Tuesday, July 29 9:45 a.m. – 2:00 p.m.
MOVE-OUT
Tuesday, July 29 2:00 p.m. – 8:00 p.m.
Wednesday, July 30* 8:00 a.m. – 12:00 p.m.
*All carriers must check in with The Expo Group by 10:00 a.m.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
SPONSORSHIPS AND ADVERTISING ONSITE
Are you looking to expand your presence and further engage with the 2025 Health Care Facilities Innovation Conference Attendees? Optimize your impact and build an onsite presence by securing sponsorships. 2025 Health Care Facilities Innovation Conference Sponsorship options including speaking sessions, increased branding, and year-round advertising opportunities.
Customize your engagement today by submitting a Sponsorship Contract or contacting the 2025 Health Care Facilities Innovation Conference Sales Team.
Sponsorship Page
Sponsorship Contract
If you have any questions, please do not hesitate to contact us. Thank you for your support of the 2025 Health Care Facilities Innovation Conference!
Best Regards,
ASHE Show Management
