Dear Valued Partner,
The countdown is on—just six weeks until HFIC 2026 in Minneapolis!
As you prepare for the event, please take a moment to review the upcoming deadlines and important exhibiting information included below. Planning ahead will help ensure a smooth and successful experience onsite—and may save you from incurring additional costs associated with missed deadlines.
Don't miss out on important dates that could impact your exhibiting experience. We look forward to seeing you in Minneapolis soon!
IMPORTANT DATES
PAST DUE: Action Required
Now Live
- Exhibitor Registration & Housing is live*
*Exhibitors must be registered in order to book hotel rooms
- Lead retrieval licenses are available for purchase in Exhibitor Registration Portal
- Exhibitor Service Manual available to all exhibitors
June
June 29
July
July 6
July 13
- Pre-Show Opted-In Attendee mailing list distributed to exhibitors (including company, name, title, and mailing address)
July 17
- Online Exhibitor Registration Deadline
- Exhibitor profile information due for the mobile app, including product categories
To view all upcoming deadlines, view here.
FINAL BOOTH PAYMENT REMINDER – ACTION ITEM
Invoice reminders are being sent to the Primary Contact/Billing Contact listed on your contract from ASHE’s invoicing & collection team. Payment is due upon receipt of your invoice per the ASHE Exhibitor Rules and Regulations, Section 5. If you did not receive your invoice, please contact Kris King at krking@smithbucklin.com.
EXHIBITOR PROFILE – ACTION ITEM
Don’t let attendees miss you by not completing your company profile. Update your company profile for the mobile app today. Your profile can be updated in the Exhibitor Registration Portal through July 17. Attendees will have access to the mobile app on July 28. For further instructions on how to add your profile, review the “Exhibitor Profile How-to-Guide”.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through TEG Expo Portal. Please note that floor covering is required and can be ordered through the TEG Expo Portal.
Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for the Conference.
EXHIBITOR SERVICE MANUAL – ACTION ITEM
The Service Manual is live! Discount Deadline is June 29.
The Expo Group (TEG) is the general service contractor and the exclusive provider of these services. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to Health Care Facilities Innovation 2026!" This email includes a link to access the TEG Expo Portal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com.
Access the TEG Expo Portal
EXHIBITOR BOOTH PERSONNEL REGISTRATION – ACTION ITEM
Don’t forget to register your team for their badges. All exhibitors received an email from the ASHE Registration Team, ASHEeducation@aha.org, with your login links and instructions. If you did not receive this email, please reach out to ASHEeducation@aha.org.The last day to register staff online is July 17.
HOTEL RESERVATIONS
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of June 24, or until all rooms in the group block have been reserved, whichever occurs first.
You must first register for your badges to receive the link to reserve housing. If you have not received your confirmation with housing instructions, please contact ASHEeducation@aha.org.
CONVENTION CENTER
Minneapolis Convention Center
1301 2nd Ave S.
Minneapolis, MN 55404
August 2 -5, 2026
EXHIBITOR HOURS
Move-In
Saturday, August 1 | 8:00 AM – 4:30 PM
Sunday, August 2 | 8:00 AM – 4:30 PM
Monday, August 3 | 7:00 AM – 9:00 AM
All exhibits must be fully operational by 9:00 AM on Monday, August 3.
Exhibit Hall Open
Monday, August 3 | 9:30 AM – 2:00 PM
Monday, August 3 | 4:30 PM – 6:00 PM
Tuesday, August 4 | 9:30 AM – 2:00 PM
Move-Out
Tuesday, August 4 | 2:00 PM – 8:00 PM
Wednesday, August 5 | 8:00 PM – 12:00 PM
All carriers must check in by 10:00 AM on Wednesday, August 5.
Explore the full schedule for the Health Care Facilities Innovation Conference! See what's in store for this year's event including keynote highlights, networking opportunities and a diverse range of session topics from conference Supporting Organizations and leaders in the field.
EXHIBITOR APPRECIATION
Join us on Monday, August 3 during the afternoon break from 2:00 PM – 3:45 PM to look at how to get more value from your engagement with ASHE. Explore how successful exhibitors think beyond leads and booth traffic to use ASHE as a platform for building credibility, strengthening relationships with health care facilities leaders, and influencing decisions over time. More to come at a later date, but mark your calendars now for this event taking place on the exhibit floor.
EXHIBITOR MARKETING TOOLKIT
ASHE has created a Marketing Toolkit to help exhibitors promote their presence at the Health Care Facilities Innovation Conference. The Social Media Toolkit can be found online, here, and includes exhibitor and sponsor logos, signature files, social media images, and sample content for promoting your participation. Exhibitors should not use the ASHE corporate logo without prior approval from show management.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
Please review the FAQs to answer any additional questions you may have. Please do not hesitate to contact us at ASHE@smithbucklin.com. Thank you for your support of the Health Care Facilities Innovation Conference 2026!
Best regards,
ASHE Show Management
.png?upscale=true&width=1200&upscale=true&name=Email%20Banner%20(6).png)
